By-Laws of the Rollinsford Parent-Teacher Organization
Article I - Name
The name of this organization shall be the Rollinsford Parent-Teacher Organization (PTO), Rollinsford, NH. This is a non-profit organization formed by interested parents and teachers of Rollinsford.
Article II - Objectives
The objectives of the Rollinsford Parent-Teacher Organization shall be:
a. To promote the welfare of children and youth in school.
b. To bring into closer relation the home and the school, that parents and teachers may cooperate in the education of the child.
c. To support united efforts of the educators and general public to secure for every child the highest advantages in physical, mental, and social education.
Article III - Basic Policies
Section 1. The objectives of the PTO shall be promoted through an informational program directed toward parents, teachers, and the general public and shall be developed through conferences, committees, and projects; and shall be governed and qualified by the basic policies set forth in this Article.
Section 2. This organization shall be noncommercial, nonsectarian, and nonpartisan. It shall not endorse a commercial enterprise or a candidate. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest; or for any other purpose than the regular work of the organization.
Section 3. This organization shall not directly or indirectly participate or intervene (in any way, including the publishing or distribution of statements) in any political campaign on behalf of the opposition to any candidate for public office.
Section 4. This organization shall seek neither to direct the administrative activities of the school, nor to control its policies.
Section 5. In the event of dissolution of this organization, the assets of the organization shall be distributed by the board and members to the school for programs or purchases relating to school, by a majority vote of persons attending the meeting.
Article IV - Membership and Dues
Section 1. Any person interested in the objectives of the PTO who is willing to uphold its basic policies and subscribe to its by-laws may become a member upon payment of dues, as hereinafter provided.
Section 2. The annual dues shall be all-inclusive for membership in the PTO, and shall amount to a maximum due of $5.00 per family.
Section 3. An actual enrollment of members shall be conducted. Additional members may be accepted at any time.
Section 4. Only members of this unit shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.
Article V - Officers and their Election
A. The officers of this organization shall be a president, a vice-president, a secretary, a treasurer, and principal as ex-officio.
B. Officers shall be elected by vote annually in the month of May, to take office on July 1st of the current year.
C. A person shall not be eligible to serve more than three consecutive terms in the same office.
Section 2. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive board, notice of such election having been given. In case a vacancy occurs in the office of president, the first vice-president shall serve notice of the election.
Article VI - Duties of Officers
Section 1. The president shall preside at all meetings of the organization and of the executive board; shall perform such other duties as may be prescribed in these by-laws or assigned to him by the organization or by the executive board; and shall coordinate the work of the officers and committees, in order that the objectives may be promoted.
Section 2. The vice-president shall act as aide to the president and shall, in their designated order, perform the duties of the president in the absence or inability of that officer to serve.
Section 3. The secretary shall record the minutes of all meetings of the organization and of the executive board and shall perform the duties of the vice-president in the absence or inability of that officer to serve.
Section 4. The treasurer shall receive all moneys of the organization; shall keep an accurate record of the receipts and expenditures; and pay out local funds in accordance with the payments as authorized by the executive board. Appropriations that are made at monthly PTO meetings will remain on the books until June 30th of the current school year unless otherwise specified. Any unused appropriated funds will be rolled back into the account on which they have been appropriated.
The treasurer’s accounts shall be examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of the fact at the end of the report. The audit will be completed by August 15th, of the current school year. The auditing period will be from July 1st to June 30th.
Section 5. The principal as ex-officio member shall serve as liaison to the Parent Teacher Organization on such issues as school calendar, protocol and potential fund raisers throughout the year and other issues that impact PTO activities.
Section 6. All officers shall:
a. Perform the duties prescribed in the above section.
B. Deliver to their successors all official material within ten days after the meeting at which the successors shall assume duties.
Article VII - Meetings
Section 1. Regular meetings of this organization shall be a minimum of 5 meetings per year by the executive board, subject to 3 days’ notice.
Section 2. Special meetings may be called by the executive board; three day’s notice having been given.
Section 3. The annual meeting shall be in September.
Section 4. The majority of the members presiding at the meeting shall constitute a quorum for the transaction of business in any meeting of this organization.
Section 5. The privilege of holding office, introducing motions, debating, and voting shall be limited to members of the organization whose current dues are paid.
Article VIII - Executive Board
Section 1. The executive board shall consist of the officers of the organization and the principal of the school or a representative appointed by him. The members of the executive board shall serve until their successors are elected.
Section 2. The duties of the executive board shall be:
a. To transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization;
b. To create standing committees;
c. To approve the plans of work of the standing committees;
d To present a report at the regular meetings of the organization;
e. To appoint an auditing committee at least 2 weeks before the annual meeting to audit the treasurer’s accounts;
f. To prepare and submit to the organization, for approval, proposed expenditures of the school year;
g. To approve routine bills within the limits of the budget;
h. To have available a contingency fund not to exceed $50.00.
Section 3. Regular meetings of the executive board shall be scheduled at the discretion of the president and committee at its first scheduled meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings of the executive board may be called by the president or by a majority of the members of the committee.
Article IX - Standing and Special Committees
Section 1. The chairman of each special committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board.
Section 2. The power to form special committees and appoint their members, rests with the executive board chairman. Since a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report is received and accepted.
Section 3. The president shall be ex-officio member of all committees, except the nominating committee, if formed.
Article X - Parliamentary Authority
Roberts Rule of Order Revised shall govern this association in all cases to which they are applicable.
Article XI - Articles of Organization
The by-laws of this organization shall be deemed to be part of its articles or organization.
Article XII - Amendments
A. These by-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided notice of the proposed amendment shall have been given at the previous meeting.
B. A committee may be appointed to submit a revised set of by-laws as a substitute for these by-laws only by a majority vote at a meeting of the organization, or by a two-thirds vote of the executive board. The procedure for action on amendments in Section 1.a. (above) should then be followed.
C. After approval by a majority vote at a meeting of the organization, the amendments shall be accepted as read.
Article XII - Disbanding
Local units considering disbanding or withdrawal shall adhere to the following procedure:
A. Notify all members of the units at least ten days previous to the meeting date, time, place, and impending business.
B. In the absence of the president or other officers, a member shall call the meeting to order and a temporary chairman and secretary shall be elected.
C. Require a majority vote, of those present and voting on the action, and only those members whose dues have been paid may vote on the motion.
Revised, 1998 + 2003
Adopted, November 9, 1998 + 2003